CONSTITUTION & BYLAWS
and IRS information about 501(c)(7) Social Clubs
IMPORTANT NOTE! Below are transcribed versions of the original documents on file with the State of Arizona which take precident and are in effect at all times and in all circumstances. The versions below are provided for general non-binding reference only.
Mesa Stamp Club, Inc.
Adapted March 18, 2015
ARTICLE I – NAME
The Organization will be known as the Mesa Stamp Club, Inc. and will be incorporated under the laws of the State of Arizona.
ARTICLE II – PURPOSE
The purpose of the Mesa Stamp Club, Inc. is to bring together those persons interested in philately of all types and for stamps of all nations, and for the purpose of sharing their interests in stamp collecting, postal history, and other related subjects. The Club is organized for the pleasure, recreation, and other similar non-profitable (exempt) purposes of its membership. Substantially all of the activities of the Mesa Stamp Club, Inc. will be to further its exempt purposes and not for the procurement of unrelated income unless allowed by applicable laws.
ARTICLE III – REGULATORY REQUIREMENTS
The Organization is established under Section 501(c)(7), Social and Recreational Clubs, of the Internal Revenue Service code. This section provides for net earnings of the Organization to be exempt from income tax as long as certain criteria are met, including but not limited to: A: The Organization’s net earnings may not inure to the benefit of any person having a personal and private interest in its activities, and B: That, should the dissolution of the Organization occur in the future, the remaining financial (cash) and physical (tangible) assets will (a) be returned to those members in good standing at the time the dissolution is decided and / or (b) will be passed directly to a like organization also established under Section 501(c)(7) of the Internal Revenue Service code.
ARTICLE IV – MEMBERSHIP
Section 1: Regular Membership. A stamp collector (individual) becomes a Regular Member by paying the annual dues in accordance with the Bylaws. A Regular Member shall have the right to one (1) vote for passing motions and for electing officers, and must be present to cast his or her vote.
Section 2: Family Membership. A stamp collector who resides with a Regular Member as part of their family including college students being supported by their parent(s) Member(s), and when the Family Member dues rate is paid, this constitutes a “Family Membership.” Included Family Members will have the same rights as a Regular Member.
Section 3: Honorary (non-voting) Membership. An Honorary Membership may be awarded by certificate and unanimous vote of the Officers to an individual who is known in the philatelic community, either locally or nationally, and who has demonstrated extraordinary levels of contributions to philately and to the Organization. An Honorary (non-voting) Member does not pay dues, and is given this designation for the duration of their lifetime. An Honorary Member may be considered a Regular Member, and may hold the right to one (1) vote, upon payment of dues in accordance with the Bylaws.
ARTICLE V – OFFICERS
Section 1: The Officers of the Organization shall be a President, Vice President, Secretary, Treasurer, and an Associate Treasurer. The Officers may be referred to as a Board of Directors in the Secretary Minutes. An Officer must be a Regular Member in good standing to be considered for Office.
Section 2: The Duration of Office is two years beginning with the meeting following the election of officers. Those Officers being re-elected will have continuous service into the next two-year duration following the meeting of the election of officers.
Section 3: Nomination of Officers will be introduced during a meeting near, but before, the end of the two year term, and an Election will be held in January of odd-numbered years, or in a month as may be determined by the Officers, to be effective the following meeting. The majority of votes from those Regular Members in attendance in each of the Officer categories will establish an elected person.
Section 4: An Officer may be removed by a motion and a count of votes from those Regular Members in attendance to exceed 75-percent of total votes if (a) the Officer is found to be in violation of their duties under the Bylaws, and/or (b) no longer can perform those duties based on unforeseen or personal circumstances. If an Officer is removed under this Section, a Nomination for a replacement Officer will be held. If there is only a single Nomination, that person will become the replacement Officer at that same meeting by a show of majority hands (vote). If there are two or more Nominations, a vote will be taken at the next general meeting for the election of said Officer, and the majority of votes from those Regular Members in attendance will establish the elected replacement Officer.
ARTICLE VI – MEETINGS
The meetings of the Mesa Stamp Club, Inc. will be held every third Wednesday of every month. The Officers of the Organization may change this date for one month at a time with a motion and majority of vote by Regular Members during the previous general membership meeting. If a meeting is changed, a notification will be given to all Regular Members in good standing by either mail, email, or by telephone at least 15 calendar days in advance of the regularly scheduled meeting.
ARTICLE VII – AMENDMENTS
This Constitution may be Amended: (a) A proposed Amendment will be identified and discussed at a General Meeting, (b) from the discussion, a committee will be appointed by the Officers to DRAFT a document of the Amendment, (c) the DRAFT document of the Amendment will be brought to General Membership in the next General Meeting, and (d) a discussion as to the intended meaning will be held. If the DRAFT is accepted in discussion, a Motion will be made and seconded, and a Vote of 75% or more of those Regular Members in attendance will be required to carry the Motion. If the DRAFT is to be edited, it will be brought to the next General Meeting for the same consideration of Motion.
Mesa Stamp Club, Inc.
Adapted March 18, 2015
ARTICLE I – NAME & CONSTITUTION
The organization is named the Mesa Stamp Club, Inc., and is governed by a Constitution. The Constitution will prevail in any case there might be a discrepancy between the Constitution and the Bylaws.
ARTICLE II – MEMBERSHIP DUES & GOOD STANDING
A Regular Member in Good Standing, who will hold the capacity to cast one vote and / or to hold an office, will be a member who has paid their dues in accordance with the following under Section 1 or Section 2. Dues are considered past due at the March meeting if they have not yet been paid by the member for that calendar year, and a past due status will disqualify an individual from being a Member in Good Standing and from casting their vote.
Section 1: Regular Membership. The membership dues for a Regular Membership are $6.00 a year, and they are due on or before the January meeting and pay for the calendar year. A new Regular Member will pay this same rate between January 1st and June 30th of the year in which they join, or if after June 30th and for the duration of the year the dues will be prorated at $0.50 per month to include the month the new Regular Member is instated through December.
Section 2: Family Membership. The membership dues for a Family Membership are $9.00 a year, and they are due on or before the January meeting and pay for the calendar year. A new Member qualifying under the Family Membership criteria will pay this same rate between January 1st and June 30th of the year in which they join, or if after June 30th and for the duration of the year the dues will be prorated at $0.75 per month to include the month the new Family Membership is instated through December.
Section 3: Honorary (non-voting) Membership. An Honorary Membership is at no cost to the recipient, unless they desire to become a Regular Member in Good Standing for voting or to hold an office in which case they will be subject to the outlines in either Section 1 or Section 2 as may be applicable.
ARTICLE III – OFFICERS & DUTIES
All Officers of the Mesa Stamp Club, Inc. are required to meet the status of a Regular Member in Good Standing in accordance with ARTICLE II.
PRESIDENT. The President shall conduct the Club meetings, arrange for programs and presentations, and formulate meeting agendas. The President shall approve all Minutes and Treasurer Reports and any other type of report drafted to document the official business of the Club.
VICE PRESIDENT. The Vice President shall assist the President in their duties and will assume the President’s duties in the absence of the President.
SECRETARY. The Secretary shall maintain a written record in the form of Meeting Minutes regarding the general activities of the organization, and any official business in detail including motions, seconds, voting, and passing of any such motions. The Secretary shall assist the other Officers in drafting all Club correspondence. The Secretary shall maintain a record of any such Meeting Minutes or official correspondence for inspection by the Membership at the Club’s scheduled meetings, and will post the Minutes on the Club’s Website and prepare and read a Secretary’s report for each next General Meeting. The Secretary will initiate correspondence as may be necessary to announce upcoming meetings or activities of the Club, and will be responsible to maintain the Club’s website or to assist a separate Webmaster should one be appointed. The Secretary will serve in the capacity of Vice President in the Vice President’s absence.
TREASURER. The Treasurer shall maintain the books and records of the club’s finances, receive all monies for dues and member-related activities and issue receipts in the Club’s name. The Treasurer shall be responsible to prepare and read a Treasurer’s Report at each General Meeting. The Treasurer shall serve in the capacity of the Secretary in the Secretary’s absence. The Treasurer and Secretary shall work together to insure the timely filing: (a) The IRS Form 990-N “E-Postcard” (annually) and, (b) the Annual Report of the Arizona Corporation Commission.
ASSOCIATE TREASURER. The Associate Treasurer shall act as a co-signor on the Club’s Bank Accounts, assist the Treasurer as needed, and will serve in the capacity of the Treasurer in the Treasurer’s absence.
ARTICLE IV – AMENDMENTS
These Bylaws may be Amended: (a) A proposed Amendment will be identified and discussed at a General Meeting, (b) from the discussion, a committee will be appointed by the Officers to DRAFT a document of the Amendment, (c) the DRAFT document of the Amendment will be brought to General Membership in the next General Meeting, and (d) a discussion as to the intended meaning will be held. If the DRAFT is accepted in discussion, a Motion will be made and seconded, and a majority Vote of those Regular Members in attendance will be required to carry the Motion. If the DRAFT is to be edited, it will be brought to the next General Meeting for the same consideration of Motion until it is passed. The Secretary and Treasurer shall update the physical documents of the Club and make them available for inspection by the General Membership at the next General Meeting.
(End of MESA STAMP CLUB, Inc. Documents)
501(c)(7) Social Club
This information is provided for your general reference. Please contact the IRS for any corrections or updates.
The IRS offers more than a dozen different classifications of tax exempt status under the 501 tax section. The MESA STAMP CLUB, Inc. is a 501(c)(7) Social Club with a social or recreational purpose. General information is provided below:
Pleasure, recreation, social activities
Fraternities, sororities, country clubs, hobby clubs, homeschool support groups
Personal contact, fellowship and co-mingling of members. No private inurement allowed
Can provide meals or services only to members in connection with club activities
Tax deductible donations allowed?
Tax exempt (no taxes on profits)
Exempt from federal income tax on income derived from members; other income taxed
Source of Income
Primarily (65% or more) of the income must come from the membership
Limited membership and consistent with the purpose of the club
IRS Application Required?
No. The IRS does not require 501(c)(7) organizations to file an application. They can “self-proclaim” tax exempt status
Annual IRS Reporting
Form 990-N, Form 990-EZ or Form 990
Legislative Lobbying permitted?
No limit on legislative activity as long as it furthers the exempt purpose